Office Assistant Transportation

H&S Family of Bakeries•Dayville, CT

About The Position

The Office Assistant Transportation works with other departments to coordinate transportation-related issues and daily logistics. The role supports timely route departures, prepares and organizes transportation paperwork, tracks information for DOT reporting, monitors driver hours and locations using Omnitrac, and coordinates equipment, supplies, trailers, and loading needs. The position also works with the Transportation Manager, drivers, yardmen, dock staff, freezer operators, production, and Ryder on daily operations and equipment matters. Other duties may be assigned.

Responsibilities

Make sure routes and trips depart on time.
Coordinate invoices, paperwork, seals, and trailer numbers on outgoing purchase orders for distribution centers.
Put out daily paperwork for drivers.
Print CFA load sheets.
Keep inbound paperwork and invoices neat and return copies to the front office.
Record mileages and related information for DOT reporting.
Monitor DOT hours and driver locations on Omnitrac.
Work with production to monitor daily needs for trays, pallets, trailers, and equipment.
Coordinate loading of reefers and purchase orders with freezer operators.
Monitor transportation supplies, including gloves, seals, spill kits, cameras, and first aid kits, and order supplies when needed.
Coordinate trailer movement to the offsite warehouse in Oxford, Massachusetts, and the offsite freezer in Sturbridge, Massachusetts.
Work with Ryder on equipment issues and repairs.
Attend driver safety meetings.
Coordinate daily equipment needs with yardmen and dock staff.
Enter data and information into the computer daily.
Work with the Transportation Manager daily.
Perform other duties as assigned.