Office Assistant Senior

Macomb County Government • Old Bridge Township, NJ

7h • $41,328 - $53,455 • Onsite

About The Position

The Office Assistant Senior performs clerical and accounting duties requiring knowledge of departmental operations, accuracy, and independent judgment. In the Family Court Juvenile Division, the role supports office operations, customers, staff, and department leadership through data entry, recordkeeping, scheduling, payment processing, bookkeeping, document preparation, and related administrative work. The position is full-time at 37.5 hours per week, with a scheduled workday of 8:00 a.m. to 4:30 p.m.

Requirements

• High school diploma or GED equivalent.
• At least one year of office clerical work experience.
• Valid Michigan driver’s license and an operable, insured automobile for authorized travel.
• Knowledge of modern office procedures, bookkeeping, invoice processing, accounts payable and receivable, payroll, timekeeping, filing, record retention, confidentiality requirements, inventory practices, program eligibility procedures, and database applications.
• Skills in customer service, interpersonal communication, organization, time management, basic mathematical calculations, computer operation, data entry, and assigning, prioritizing, monitoring, and reviewing work.
• Ability to speak, write, and understand English; follow oral and written directions; maintain confidentiality; work independently; meet deadlines; provide courteous customer service; perform clerical duties accurately; lead and train coworkers; learn procedures; understand published guidance; handle and account for large sums of money; and follow complex eligibility and enrollment guidelines.
• Ability to work in an environment that embraces the County’s Dignity Campaign.

Nice To Haves

• Associate degree or higher.
• Three or more years of office clerical, bookkeeping, or accounting-related work experience.
• Ability to effectively speak, write, and understand a language other than English.

Responsibilities

• Determine eligibility for program funding in accordance with policies and program directives.
• Enter data for recordkeeping, tracking, registration, inventory, and ordering.
• Maintain inventories of perishable and non-perishable supplies and materials.
• Update and maintain office, County, and State of Michigan computer records.
• Process accounts payable and receivable invoices, prepare payment requests, and post payment entries.
• Answer procedural questions about departmental functions and procedures; schedule appointments and set court dates.
• Assist customers in person, online, and by telephone.
• Receive, process, and deposit payments, fees, fines, assessments, permits, and tax payments; prepare daily bank deposits.
• Perform bookkeeping tasks, including balancing accounts, requesting checks, making journal entries, and maintaining spreadsheets.
• Prepare documents and correspondence using computers, printers, email, and other electronic means.
• Operate database software required for departmental services.
• Manage and account for petty cash.
• Arrange interpreter services, coordinate scheduling, and process billing arrangements.
• Enter payroll data, run verification reports, and allocate time among funding sources.
• Audit accounts, verify debits and credits, make appropriate adjustments, and update account status.
• Review forms, correspondence, and legal documents for accuracy; correct errors or return documents for correction and resubmission.
• Maintain department, program, and office records, including registrations, staff credentials, attendance, property records, leases, and contracts.
• Provide office administration and telephone support to staff, supervisors, managers, and department directors.
• Schedule appointments, events, hearings, and meetings for staff, consultants, attorneys, and others.
• Operate standard office equipment, including computers, fax machines, copiers, scanners, calculators, and adding machines.
• Perform related duties as assigned.

Benefits

• Medical coverage with no monthly premium for single, two-person, or family coverage.
• Dental coverage with no monthly premium for single, two-person, or family coverage.
• Vision coverage with no monthly premium for single, two-person, or family coverage.
• Health care, dental, and vision benefits effective on the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED