Office Assistant/Registrar, St. John, Seattle

Archdiocese of Seattle Catholic Schools•Seattle, WA

2d•Onsite

About The Position

The School Receptionist reports directly to the Principal. The role provides services in support of the school mission. The part-time position performs a wide variety of clerical and secretarial duties to organize, coordinate, assist and support the administration, students and parents at the school. The front of house position assures a hospitable and welcoming presence to the public and entire school community.

Requirements

Modern office practices, procedures, and equipment, including hardware/software
PowerSchool, Microsoft products, MailChimp
Organization and tracking of all permanent student records/files
Strong oral and written communication skills, ability to compose correspondence independently
Strong Interpersonal skills, including patience with young children, support of staff and parents
Current CPR and First Aid certification and training

Responsibilities

Organize, coordinate and schedule a variety of office activities to assist the Administration team with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities.
Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate; and maintain the school calendar.
Perform public relations and communication services for the Administration.
Maintain SIS (student information system), including enrollment/parent/student information, health records, and school scheduling structure.
Complete Daily student attendance tracking, including contacting parents by phone to confirm attendance or absence, tardy, etc.
Register, release or transfer student records; complete and maintain enrollment information.
Answer telephone and route calls, provide general information to vendors/public calling the school.
Work confidentially with discretion of student and staff information.
Complete tasks with many interruptions and work independently and collaboratively.
Meet schedules and timelines and be present in the school office both before and after school hours.
Assist students when ill and injured—maintain current CPR and First Aid certification and training. Dispense medication as needed.
Open, distribute and organize incoming mail/email and ensure outgoing mail.
Organize, track all permanent student record cards/files/test results.
Register, release or transfer student records.
Complete and maintain enrollment information through student information system.
Organize classes, sections, schedules in student information system.
Maintain accurate parent/student database in student information system.
Prepare and assist school Nurse with preparation of health alerts, reports to Washington State.
Maintain records of student medication.
Prepare Health Alert for staff.