Office Assistant III

MSU Careers Details • East Lansing, MI

1d • Remote

About The Position

The Foundry for Innovative Research and Education (FIRE) team within the College of Osteopathic Medicine at Michigan State University is seeking a highly organized Office Assistant to manage administrative tasks supporting FIRE. FIRE integrates medical education, community-engaged research, and outreach services. The position provides administrative support to all team members, including scheduling meetings, managing meeting logistics, assisting with travel arrangements, ordering supplies, tracking inventory, managing communications, and completing other tasks that help the program align with institutional goals and COCA accreditation requirements, advance academic excellence, foster medical education research, and enhance community outreach initiatives. Occasional travel to the three MSU campus locations is required.

The position is designated remote-friendly. Some or all duties may be performed remotely as mutually agreed upon. Standard work hours are 8 a.m. to 5 p.m.

Requirements

• Knowledge normally acquired through a high school education.
• Three to five years of related, progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; or an equivalent combination of education and experience.
• A valid driver's license.

Nice To Haves

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills, including the ability to prioritize tasks and multitask effectively.
• Strong written and verbal communication skills and a professional, courteous demeanor.
• Proficiency with office software and productivity tools, including Microsoft Office Suite, Google Workspace, and project management platforms.
• Familiarity with remote collaboration tools such as Zoom, Slack, Microsoft Teams, or equivalent.
• Attention to detail and accuracy in data entry, document preparation, and correspondence.
• Ability to work independently with minimal supervision while maintaining productivity and professionalism.
• Flexibility and adaptability to changing priorities and dynamic work environments.
• Commitment to confidentiality, integrity, and professionalism.
• Previous work in an academic setting.

Responsibilities

• Provide administrative support to all members of the FIRE team.
• Schedule meetings and handle meeting logistics.
• Assist with travel arrangements.
• Order supplies and track inventory.
• Manage communications.
• Perform other administrative tasks supporting FIRE and its institutional, accreditation, academic, research, and outreach goals.
• Travel occasionally to the three MSU campus locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED