Office Assistant III - Treatment

County of San Juan•Alternative Sentencing Division, NM

5d•Onsite

About The Position

Under general supervision, performs a variety of clerical, technical, organizational and administrative activities to support the functions of the Alternative Sentencing department. Often the front-line representative of San Juan County, this position must possess outstanding public relations and communication skills.

Requirements

High School diploma or GED equivalent and five (5) years of administrative or clerical experience.
Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

Nice To Haves

Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

Responsibilities

Maintains department files; researches files and computer databases; assures all administrative actions are in compliance with County policy, procedures and guidelines.
Researches inquiries from employees with personnel questions; reviews and processes forms to execute personnel change transactions.
Maintains department statistical information; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports.
Utilizes the County payroll computer system to input, access, retrieve, and analyze data; updates automated and manual computer records and tracking systems.
May assist in planning, directing and evaluating the work of subordinate clerical staff.
Monitors budget, contracts and expenditures; collects, compiles and analyzes data and information.
Coordinates the annual county budgeting process; monitors the budget cycle and department submittal timelines, organizes documentation, and coordinates the formal submittal process.
Maintains department calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects.
Keys, edits and prepares correspondence, memoranda, letters, legal documents, information packets and other communications; responds to routine letters and composes general correspondence as directed.
Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals, offices, work units, divisions or departments to handle inquiries and complaints; takes and delivers messages.
Performs other related duties as assigned.