Office Assistant II

San Joaquin Valley Air Pollution Control District•Bakersfield, CA

3d•Onsite

About The Position

We are excited you are considering the San Joaquin Valley Air Pollution Control District as a place for employment! Our agency is in the heart of the San Joaquin Valley and our mission is to improve the health and quality of life for all Valley residents through efficient, effective and entrepreneurial air quality management strategies. We pride our agency on not only high-quality technical work, but also exceptional customer service. Our customers include the public, the regulated community, other agencies, and fellow employees. The principles of our STAR (Service, Teamwork, Attitude and Respect) culture creates an atmosphere in which providing exceptional service, demonstrating effective teamwork, maintaining a positive attitude, and showing respect to others is a key part of every employee’s job. The District is recruiting for an Office Assistant II to fill the current vacancy assigned to the Administrative Services department located in Bakersfield, California . The eligible list established as a result of this recruitment may also be used to fill future vacancies. In addition to a competitive salary, the District offers excellent benefits, a generous leave policy, a flexible work schedule and more! The District is committed to establishing and maintaining a workforce that provides not only high-quality technical work, but also exceptional customer service. Our customers include the public, the regulated community, other agencies, and fellow employees. The principles of our STAR (Service, Teamwork, Attitude, Respect) program create an atmosphere in which providing exceptional service, demonstrating effective teamwork, maintaining a positive attitude, and showing respect to others is a key part of every employee’s job.

Requirements

Graduation from high school or G.E.D. equivalent
Two (2) years of general clerical experience
Skill to accurately type 40 net words per minute
Knowledge of office practices and procedures, including filing and the operation of standard office equipment
Knowledge of proper telephone etiquette
Knowledge of business letter writing and the standard format for typed materials
Knowledge of basic business data processing principles
Knowledge of correct English usage, including spelling, grammar, and punctuation
Knowledge of business arithmetic
Knowledge of basic record keeping principles and practices
Skill in performing detailed office support work accurately
Skill in using Microsoft Word or personal computing equipment
Skill in composing routine correspondence from brief instructions
Skill in using initiative and sound independent judgment within established guidelines
Skill in setting work priorities and coordinating several activities
Skill in organizing and maintaining accurate files and records
Skill in making accurate arithmetic calculations
Skill in establishing and maintaining effective working relationships with those contacted in the course of the work
Skill in understanding and carrying out oral and written directions
Must be able to attend work on a daily basis as scheduled

Nice To Haves

Valid California Driver’s License or the ability to obtain one upon hire

Responsibilities

receiving and screening telephone calls
assisting customers
document scanning
processing regular and bulk mail
copying and gathering materials
typing correspondence, reports, forms, and specialized documents utilizing Microsoft Word
proofreading and checking typed and other materials for accuracy and completeness including grammar, punctuation, and spelling
maintaining and updating records
entering, editing, and retrieving data
basic keyboarding
preparing periodic and special reports
processing forms
developing and maintaining office filing systems