Office Assistant II (FOIA)

The City of Saginaw•City of Saginaw Police Department, MI

5d•Onsite

About The Position

Under moderate supervision, this position provides skilled administrative support by processing and coordinating the City of Saginaw’s Police Department Freedom of Information Act (FOIA) requests. Responsibilities include reviewing and processing requests for information submitted under the FOIA determining if the requested information can be released, identifying any confidential data that needs redaction, and ultimately preparing a response to the requester, while adhering to FOIA regulations and deadlines. Additionally, this role involves registering and verifying sex offenders, updating their information, and assisting the Support Services Administrator with daily operational tasks.

Requirements

High school diploma or equivalent required
One to three years of administrative experience working in the public sector, and/or law enforcement entity or FOIA.
Ability to obtain Notary Public within 6 months of hire
Maintain confidentiality of sensitive information and data encountered in the course of work.
Must have the ability to complete special training required to perform this position within six (6) months of being placed in position.
Possess and maintain a valid state of Michigan driver’s license.
Ability to effectively and professionally communicate, both verbally and in written format with a variety of internal and external contacts.
Ability to evaluate complex requests and determine which information can be released.
Meticulously review documents to identify sensitive information requiring redaction
Proficient working knowledge of Microsoft Office Products as well as the ability to become proficient in various law enforcement software and hardware applications.
Must possess excellent organizational skills, including the ability to balance competing demands for time and prioritize workload to meet strict deadlines
Because of the confidential, sensitive nature of information handled, successful completion of an extensive background investigation is required.
Must successfully pass Law Enforcement Information Network (LEIN) certification within six (6) months of being hired.

Responsibilities

Responds to requests and appeals for information filed by citizens, journalists, and outside entities pursuant to the FOIA; carry out responsibilities under the Freedom of Information Act: receives, prepares, edits, coordinates, and disseminates FOIA information.
Receives and reviews information from various sources to ensure compliance with the Freedom of Information Act.
Research, examines, and analyzes documents, audio, and video recordings to provide responses to FOIA requests and determine whether any of the FOIA exemptions apply.
Properly redact any protected information consistent with statutory exemption and case law.
Prepares final response letters and related correspondence including acknowledgment letters and time extension letters.
Process subpoenas for police reports, video footage, and other documents as requested.
Maintain and update the log of all FOIA requests.
Calculate and handle all billing based on allowable statutes.
Registers new sex offenders as well as gathering and inputting accurate information for current registrants.
Processes Crime Victim Services Requests.
Assists other staff in the performance of their duties as assigned.
Performs other duties and tasks as assigned.