Office Assistant II

State of Maine•Augusta, ME

5d•$16 - $22•Onsite

About The Position

Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program. You will be part of a team of fleet professionals and assist a wide variety of fleet customers. Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public. In this position you will be the face of the CFM Rental Vehicle Program that will be welcoming customers and visitors at our location, performing data entry, and filing. Expect a fast-paced environment at times and frequent changes in the work.

Requirements

Knowledge of basic office practices and procedures.
Knowledge of spelling, punctuation, grammar, and business English.
Ability to understand and follow basic oral and written instructions.
Ability to make basic mathematical calculations.
Ability to perform repetitive keyboarding for prolonged periods of time may be required.
Ability to use applicable computer programs.
Ability to review documents and examine for completeness.
Ability to maintain computerized and/or manual information.
Ability to use alphabetical, numerical, and chronological filing systems.
Ability to effectively give/obtain basic, non-technical information.
Ability to post and transfer numbers from set data.
Ability to prepare worksheets and perform data entry.
Ability to gather and compile information.
Ability to communicate effectively.
Ability to write clearly and effectively.
Ability to operate modern standard office equipment.
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.
All positions in this classification assume the qualifications of: Office Assistant I.

Nice To Haves

Experience/knowledge related to automotive terminology, parts and repair.
Experience/knowledge related to a rental or lease vehicle operation.
Experience with MS Office, including Excel, Word, & Outlook
Experience using Rbase database software.
Possession of a valid Class C Maine Motor Vehicle Operator’s License.

Responsibilities

Perform basic office support functions such as open/distribute/send mail, answer telephone, photocopy, file, and receive visitors.
Prepare worksheets and perform data entry.
Answer factual inquiries and assist with routine requests.
Review documents and examine for completeness.
Receive, open, sort, and route incoming/outgoing mail/packages.
Maintain computerized and/or manual records, logs, and information lists.
Post and/or transfer numbers from set data.
Operate modern standard office equipment.
Create spreadsheets and perform data management.
Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
Operate technical office materials/equipment (examples are digital scanner, printing, copiers, State PC with MS Office software, RBase database, etc.) according to set procedures.
Transport and handle heavy goods.
Query for data via telephone, computer, and/or written/oral communication.
Explain, inform, and/or initiate calls on routine matters.
Refer non-routine inquiries to appropriate resource.
Clean and/or maintain issued materials.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Personal leave for overtime-exempt employees
State of Maine pays 85%-100% of employee-only premiums for Health Insurance Coverage
Health Insurance Premium Credit (decreases employee-only premiums by 5%)
State of Maine pays 100% of employee-only dental premiums for Dental Insurance
State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS)
Gym Membership Reimbursement (up to $40 per month)
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness eligibility
Living Resources Program (employee assistance program)
Forty-two (42) consecutive calendar days of fully paid parental leave for all employees welcoming a child
Additional, unpaid leave may be available under the Family and Medical Leave Act
Voluntary Deferred Compensation (MaineSaves 457(b) account)