Office Assistant II

City of Huntington Beach • Huntington Beach, CA

10d • Onsite

About The Position

In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the right person to serve as Office Assistant II. The current assignment is within the Public Works Department, however, the eligible list created from this recruitment may be used to fill vacancies in other departments. The ideal candidate embodies the City's commitment to exceptional public service by demonstrating professionalism, adaptability, and sound judgement in a lively environment. They are solution-oriented, excel at managing shifting priorities, and maintain a high level of service even under pressure. The Position Under general supervision, performs a variety of general clerical duties in support of an assigned function or program. Office Assistant II differs from Office Assistant I in that Office Assistant II has acquired work experience, knowledge, skills and abilities to perform work with greater independence and the scope and complexity of assignments are greater.

Requirements

• A high school diploma or equivalent certificate.
• Two (2) years' experience providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.
• Possession of a valid California Class C driver’s license with an acceptable driving record is required at time of appointment and throughout employment.
• Proof of keyboarding/typing skill proficiency will be required prior to appointment.
• Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
• In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Nice To Haves

• The eligible list created from this recruitment may be used to fill vacancies in other departments.
• The ideal candidate embodies the City's commitment to exceptional public service by demonstrating professionalism, adaptability, and sound judgement in a lively environment.
• They are solution-oriented, excel at managing shifting priorities, and maintain a high level of service even under pressure.

Responsibilities

• Uses a personal computer and a variety of office software applications including word processing, email, file management, and spreadsheets
• Creates, retrieves, and enters data and information into a computer from various sources including accounting, statistical, and related documents; verifies data for accuracy and completeness; inputs corrections and updates
• Operates office equipment such as telephone systems, personal computers, shredders, printers and copiers
• Provides information on program, departmental, and City policies and procedures as required
• Provides front counter assistance; screens office visitors; responds to inquiries and requests for information or directs to appropriate personnel
• Distributes appropriate forms, informational packets, and manuals
• Accepts applications and payments
• Receives, sorts, and distributes incoming and outgoing mail and correspondence
• Maintains accurate and up-to-date logs, files, and records for assigned areas
• Sorts, cross-indexes, codes, and files various materials using established procedures
• Monitors various logs, accounts, and files for current and accurate information
• Copies, collates, and binds documents
• Attends and transcribes minutes from meetings as assigned
• Compiles data and assists in the preparation of various reports
• Maintains inventory of forms, office supplies, and other general supplies for assigned area; may order supplies as needed
• May issue permits and licenses
• May process payments for service fees received through the mail or in person
• Reports to work as scheduled; may work a variety of schedules including evenings, weekends, and holidays as required
• Travels to offsite locations within and outside of the City

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED