Office Assistant I (Temporary/Hourly)

City of Watsonville•Watsonville, CA

4d•Onsite

About The Position

The Parks and Community Services Department is seeking a motivated Office Assistant to support their dynamic team in creating memorable experiences for residents. The role involves providing exceptional customer service, managing office documentation and correspondence, and handling data entry, file management, and other administrative tasks. This is a temporary/hourly position. This role performs a variety of office support functions related to the activities and operations of assigned City office, including typing, filing, and receiving/helping office visitors. Employees in this classification receive close supervision and perform routine clerical functions in the processing and maintenance of records. This job class requires accuracy and attention to detail and functions at an entry level.

Requirements

Proper English usage, grammar, punctuation, vocabulary and spelling
Basic office methods, procedures, and practices
Ability to learn the activities, operations, procedures, and policies of assigned office/program
Ability to perform basic clerical work with speed and accuracy
Ability to type at a rate of 40 words per minute from clear, legible copy
Ability to understand and follow oral and written instructions
Ability to operate standard office equipment/machines such a copier, typewriter, calculator, personal computer, and word processor
Ability to perform arithmetical calculations using addition, subtraction, multiplication, and division
Ability to maintain a variety of records and files and prepare related reports
Ability to effectively and tactfully communicate in both oral and written forms
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties
Speak English/Spanish highly desirable
Some basic office assistance working background or completion of vocational training in office assistance skills is highly desirable
Prior to appointment, a medical examination and Department of Justice Livescan fingerprinting will be required.

Nice To Haves

Some basic office assistance working background or completion of vocational training in office assistance skills is highly desirable

Responsibilities

Performs a variety of general clerical duties in support of assigned office/program activities, operations and staff
Types a variety of documents/materials including letters, correspondence, memos, reports, proclamations, and/or public notices
Maintains and updates a variety of records and files related to assigned office operations and activities
Receives calls and visitors; provides public assistance and information; answers questions; refers caller to appropriate person as needed
Receives, opens, sorts, and distributes incoming mail
Performs special duties and assignments related to assigned office activities and operations making arrangements for trips, preparing mailings, assembling packets, registering program participants, and researching requested information
Enters data into computer, prints reports, and verifies accuracy of data
Performs accounting support functions such as receiving and recording fees; preparing balance sheets; and tracking payments
Composes correspondence independently as assigned
Operates a variety of standard office equipment including typewriter, personal computer, printer, calculator, word processor, and transcription equipment
Performs related duties similar to the above in scope and function as required