Office Assistant/Data Entry Assistant

Research Foundation of The City University of New York•New York, NY

25d•Onsite

About The Position

The College Connections Project (CCP) at the Manhattan Educational Opportunity Center (Manhattan EOC) is seeking an Administrative Assistant/Data Entry Specialist. This is an in-person, federally grant-funded TRIO EOC position. Continued employment is contingent upon ongoing funding. The Manhattan EOC provides free academic and career training to adult learners, and the CCP specifically aims to inspire, motivate, and empower non-traditional adult students to pursue post-secondary opportunities. This position reports to the College Connections Project Director.

Requirements

Associate degree required or currently pursuing a college degree
Minimum two years’ experience in an office administrative position
Background in post-secondary and/or college access
English proficiency required
Attention to detail and the ability to maintain well-organized records
Excellent interpersonal skills; customer-service orientated
Excellent communication skills (written, telephone, and in-person)
Advanced computer and data analysis skills. Strong knowledge of Outlook, Word, and Excel required.
Ability to work within a team and adapt to changing situations and priorities

Nice To Haves

Additional Spanish or French fluency preferred
Commitment to the educational advancement of low-income adults aspiring to post-secondary or college enrollment, overcoming barriers similar to the targeted population preferred
Preferred knowledge of Blumen for TRIO programs, and/or Workday procurement platform.

Responsibilities

Process participant applications and documentation; enter participant data with accuracy into data systems; organize and file print documentation and online files
Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information
Work closely with the Project Director in preparing Annual Performance Reports for the funder
Complete procurement process steps in an online system (enter requisitions, purchase order requests, payment requests, manage accounts payables), and organize financial records for review by the Project Director
Answer phones and engage with prospective participants
Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events
Order and maintain supplies and office equipment using the online ordering and procurement system
Assist TRIO EOC participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, and others as needed
Manage social media pages including, but not limited to Instagram, Facebook, and the CCP website
General office administrative duties and other duties as assigned
Other duties as assigned