Office Assistant (Community Risk Reduction)

City of Coral Springs•Fl 33065, FL

3d•Onsite

About The Position

The Coral Springs-Parkland Fire Department is seeking an Office Assistant to provide routine administrative support to the Community Risk Reduction Department. This role involves a variety of administrative duties, requiring strong organizational and interpersonal skills. The position may be assigned to a large department performing generalized administrative support or a smaller specialized department with departmental-specific instructions. The department is dedicated to providing the highest level of professional service and is an ISO Class 1 rated fire department.

Requirements

High school diploma/GED required.
Two years of experience working in an administrative support position.
An equivalent combination of training and related experience will be considered in lieu of education requirement.

Responsibilities

Provide routine administrative support to the Community Risk Reduction Department.
Research, create reports, generate correspondence, and schedule appointments for the Division Chief/Fire Marshal.
Schedule and coordinate public education activities, including station tours, care seat installation appointments, safety talks, and in-person appearances.
Assist the Public Education Officer in delivering public education at events.
Support the Community Emergency Response Team (CERT) with personnel files and scheduling.
Ensure office coverage during normal business hours.
Coordinate office and business communications.
Assist with processing annual fire inspections and developing other reports.
Schedule and invoice Fire Watch details, overtime, fire-watches, and other reimbursable processes.
Invoice and process annual fire inspection and re-inspection fees, and liens.
Act as a liaison to the City Clerk's Office, IT Department, and other departments.
Perform other duties as assigned by the Division Chief/Fire Marshal.