Office Assistant, Client Records

San Andreas Regional Center•San Jose, CA

13d•Hybrid

About The Position

San Andreas Regional Center (SARC) is one of 21 regional centers in California, funded by the State and rooted in the values of the Lanterman Act. As a community-based nonprofit, we are dedicated to supporting individuals with developmental disabilities in living full, independent, and inclusive lives. Join a diverse, mission-driven team that is passionate about making a meaningful difference every day. If you care deeply about equity, advocacy, and social impact— SARC is the place for you. This role ensures client records and documents are archived electronically in compliance with applicable document retention laws and regulations. This includes preparing documents for scanning, indexing, operating scanning equipment, and assuring quality control of electronic files. The position also serves as regular help for front desk lunch breaks and call-in backup coverage.

Requirements

Training and experience equivalent to completion of twelfth grade.
Three years of clerical/secretarial work experience.
Will consider education in lieu of experience, 2 years college equal 1 year experience.
Knowledge of basic office methods and procedures.
Ability to perform routine clerical work.
Ability to operate a computer and basic office equipment.
Ability to arrange items alphabetically and numerically.
Able to lift 10-20 pounds.
Able to type a minimum of 45 wpm.
Able to maintain a cooperative relationship with other employees.

Responsibilities

Receive, organize, prepare and prioritize departmental documentations for scanning and indexing to electronic imaging system for retrieval and archiving for all departments as assigned.
Input document into the client’s records electronic imaging systems via scanning devices.
Ensure that image qualities of scanned documents are appropriate and confirm to company standards.
Assign appropriate indices to scanned documents according to electronic document guidelines.
Help prepare, scan or print document in preparation for Agency audits.
Cover reception desk for lunch breaks and call-in backup coverage to include: Greeting visitors, scheduling conference rooms and notifying employee of meeting arrivals.