Healthcare Records Office Assistant

Northampton Community College•Bethlehem, PA

1d•Onsite

About The Position

The Healthcare Compliance and Records Assistant supports healthcare education programs by managing student health records, credentialing, compliance documentation, background clearances, and clinical eligibility requirements. The position monitors student compliance with clinical, regulatory, and institutional standards; maintains confidential records; administers credentialing systems; provides guidance to students regarding compliance requirements; and collaborates with faculty, staff, and clinical partners to ensure students are eligible and prepared for clinical experiences. Responsibilities align with functions currently performed within the role.

Requirements

Associate degree or equivalent combination of education and experience.
Two years of experience in administrative support, records management, healthcare, higher education, compliance, or a related field.
Strong organizational, customer service, and communication skills.
Proficiency with Microsoft Office and database/records management systems.
Ability to maintain confidentiality and manage sensitive information.

Nice To Haves

Experience with healthcare credentialing, compliance tracking, health records, or student records management.
Experience working in healthcare, higher education, or a regulated environment.

Responsibilities

Review and monitor student health records, clearances, and compliance documentation.
Manage student credentialing and compliance processes within designated credentialing systems.
Track health requirements, certifications, background checks, and clinical eligibility requirements.
Communicate with students regarding outstanding, incomplete, or expired documentation.
Generate compliance reports and provide updates to program managers and departmental leadership.
Maintain accurate and confidential student records in accordance with College policies and applicable regulations.
Assist with student onboarding, orientation, and clinical placement processes.
Serve as a liaison between students, faculty, staff, and clinical partners regarding compliance requirements.
Perform related administrative duties in support of healthcare education programs.