Office Assistant C (Exam Coordinator)

McGill University•Montreal, QC

4d•Hybrid

About The Position

The Office of Student Accessibility & Achievement (SAA) provides support services and reasonable accommodations to McGill students of all levels of study with documented disabilities of either a permanent, temporary, or episodic nature. They foster an accessible and inclusive university experience for McGill’s diverse student population in collaboration with other Student Services and the wider McGill community through resources and services. This position supports the functioning of the Office of Student Accessibility & Achievement (SAA), which may include work at the SAA Downtown Exam Centre as well as exam supervision in various locations at the downtown or Macdonald campus. Coordinates the delivery of exams within a location. Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations. Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information. Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams. Coordinates communication between students and instructors regarding exam questions. Reports issues identified by students and invigilators to the SAA staff in a timely manner. Ensures that every task comply with all exam regulations. Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift. Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed. The list of functions outlined above is representative and not a complete and detailed list of tasks, which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above-listed functions.

Requirements

Previous experience with exam invigilation required.
Detail-oriented, organized and proven ability to work well in a fast-paced environment.
Must be comfortable with computer technology.
Must be able to work as part of a team and individually.
Must be available for the mandatory 1-hr myCourses training and 2-hr in-person training sessions.
Must be available for this position between August 31, 2026, and April 30, 2027.
English communication both verbally and in writing (level 4 written, fluent; level 4 oral, fluent).
High School Diploma
2 Years Related Experience

Nice To Haves

Work-study preferred.
Masters or Ph.D. student at McGill University.
Knowledge of adaptive software is an asset.

Responsibilities

Coordinates the delivery of exams within a location.
Assists the invigilator in the preparation of student entry, student invigilation, distribution of examination material, and the collection of examinations.
Acts as a liaison between the unit and internal or external parties to provide various assistance and/or information.
Acts as a resource person to resolve various issues that may arise during planning, scheduling and events/exams.
Coordinates communication between students and instructors regarding exam questions.
Reports issues identified by students and invigilators to the SAA staff in a timely manner.
Ensures that every task comply with all exam regulations.
Responsible for completing all exam-related logs/reports (such as Shift reports, incident reports) during and by the end of each shift.
Ensures the examination rooms are clean and tidy for the next session; resetting the exam room as needed.

Benefits

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.
For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.
McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.
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