Office Assistant B - Chapel and Event Assistant

McGill University • Winnipeg, MB

1d • Onsite

About The Position

This position supports the School of Religious Studies by ensuring the presence of SRS personnel at the Birks Chapel during scheduled events and monitoring event activities for compliance with university policies. It also involves supporting event logistics for Religious Studies-related events, including set-up for oral defenses, receptions, coordinating catering and supplies, and assisting with post-event clean-up. Additional duties may include assisting administrative staff with tasks like archiving and relocating files, performing basic office duties such as document formatting, labeling, spell-checking, mail merges, and drafting correspondence, and maintaining an organized work environment. Please note that this description is illustrative and not exhaustive.

Requirements

• High School Diploma
• 1 Year Related Experience
• Demonstrating a positive and professional demeanor when greeting guests and responding to general inquiries, including providing directions, policy guidance, and contact information.
• Previous experience in supporting event logistics, such as auditions, training sessions, and open house activities.
• Must be authorized to work in Canada.
• Willing to work in the province of Quebec at the campus where the position is based / located.
• English communication skills, both verbally and in writing.

Responsibilities

• Ensuring the presence of SRS personnel at the Birks Chapel during scheduled events.
• Monitoring event activities to ensure compliance with university policies and regulations.
• Supporting event logistics for Religious Studies-related events, including set-up for oral defenses and receptions.
• Coordinating and receiving of catering and supplies.
• Assisting with post-event clean-up.
• Assisting administrative staff in the Religious Studies Department with tasks such as archiving documents and relocating files.
• Performing basic office duties, including document formatting, labeling, spell-checking, mail merges, and drafting correspondence from templates.
• Maintaining a tidy and organized work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED