�Office Assistant and Runner

Capitol Services•Austin, TX

9d•Onsite

About The Position

Capitol Services is seeking an Office Assistant and Runner to join their team in Austin, TX. The company was founded in 1978 and is a leading provider of services to legal and financial professionals nationwide. They emphasize a friendly, high-value, and superior service within a collaborative atmosphere that encourages a balanced work-life experience. Capitol Services has been recognized as one of the "Best Places to Work" and is looking for passionate, dedicated individuals to join their best-in-class team.

Requirements

Strong organizational and time management skills; ability to multi-task and prioritize.
Strong attention to detail and a reasonable sense of urgency.
Excellent verbal and written communication skills; professional and friendly demeanor.
Adaptable to new tools, processes, and technologies; ability to adapt to changing priorities in a fast-paced environment.
Strong problem-solving skills.
Coachable; ability to retain and implement instruction and training.
Positive customer service attitude; courteous and polite.
Ability to work in a team and independent setting.
Reliable; able to work during regular business hours in the Austin office.
Punctual and able to follow an assigned work schedule.
Able to maintain client confidentiality.
Comfortable using Microsoft software (Outlook, Word, Excel).
Comfortable navigating Capitol Services' Avaya VOIP phone system.
Able to work 100% in-office.
Able to lift and transport fifteen (15) to thirty (30) pounds.
Able to move frequently to and from various state agencies, offices, and institutions in downtown Austin.
Comfortable interacting with the public and state correspondents.
Access to a reliable vehicle or approved transportation method.
Valid driver's license and good standing driving record.

Responsibilities

Deliver and retrieve documents from various state agencies, offices, and institutions in downtown Austin.
Coordinate mail deliveries among various couriers (USPS, FedEx, UPS).
Assist the Administrative Service Manager with in-office clerical tasks.
Plan and follow efficient routes for deliveries and retrievals.
Open, sort, and distribute incoming mail.
Meter outgoing mail, including certified mailers and parcels.
Assist with outgoing bulk-mail projects.
Track, maintain, and distribute office supplies.
Assist with setting up new hire workstations.
Engage in kitchen and breakroom maintenance.
Manage a computer-based multiline switchboard phone system.
Answer incoming calls courteously and professionally.
Forward calls to the appropriate employee or department.
Communicate courteously and professionally with clients, correspondents, and coworkers.
Perform additional clerical tasks as needed.

Benefits

$17.00 hourly rate
3 medical plans to choose from, including a 100% employer-paid option for the employee
100% employer-paid dental and vision benefits for the employee
401(k) with scheduled employer contribution
Employer-paid employee assistance program
Employer-paid life insurance
Employer-paid long-term disability insurance
4 weeks of paid time off, accruing upon hire
10 paid holidays
Access to building fitness center
Office team events
Learning development opportunities
Mileage and parking reimbursement