Office Assistant 3 - SCCC

State of Washington•Grays Harbor County – Aberdeen, WA

1d•Onsite

About The Position

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the Office Assistant 3 position at the Stafford Creek Corrections Center in Aberdeen, WA. The mission of Stafford Creek Corrections Center Health Services Department is: To provide necessary, comprehensive, quality health services to incarcerated individuals assigned to Stafford Creek Corrections Center and to promote their wellness in preparation for return to the community. Under the direct supervision of the Health Services Manager 2, this incumbent supports that mission by being responsible for the requisition, issue, and maintenance of supplies for the Health Services Unit. This incumbent also performs other delegated clerical duties as assigned/needed as a positive member of an overall team of Correctional Health Services Support Staff. The mission of the Department of Corrections is to 'improve public safety by positively changing lives.

Requirements

Ability to type a minimum of 40 words per minute.
Intermediate word processing and spreadsheet skills.
Adapt to and positively handle the stress of a high-paced work environment.
Ability to multi-task, prioritize, and complete work assignments in a fast-paced, detail-oriented environment.
Maintain confidentiality of information learned through position that is protected by Department of Corrections policy, and Federal and/or State law.
Keep supervisor informed of need-to-know items; share complete and accurate information.
Know, understand, and consistently demonstrate ability to follow all applicable agency policies, procedures, and guidelines related to custody and security.
Stay current as policies and procedures change.
Demonstrate team approach to providing excellent customer service.
Communicate effectively both internally and externally.
Promote inclusiveness.
Demonstrate openness toward the ever-changing social and cultural makeup of the workplace.
Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences, and social, ethnic, and cultural backgrounds.
Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.
Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethic and cultural backgrounds.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.
Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds.
Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

Nice To Haves

High School Diploma or equivalent
Two (2) years of clerical experience

Responsibilities

Requisition of all medical and clerical supplies needed to run the OPU/IPU clinics: Requisition, issue and maintenance of all supplies for the Health Services Unit.
Create callout for individuals who need to receive supplies, to include resolving those appointments.
Ensure supply and equipment requirements are fulfilled for the Health Services Unit.
Manage requisitions, installation, maintenance and removal of medical and office equipment.
Store and distribute new equipment.
Maintain an adequate inventory of all medical and office supplies receiving and obtaining supplies from designated vendors.
Organize and conduct annual, quarterly and monthly reviews of supply inventory.
Monitor daily count of syringes, needles and hazardous instruments to ensure accuracy.
Perform physical count once a week.
Maintain storage and disposal of surplus or damaged equipment and supplies.
Email inquiries as well as handle calls and inquiries within approved area of authority.
Prepare, reviews, verifies and processes fiscal documents such as vouchers, purchase requests and invoices.
Receive and audits inventory.
Reviews and verifies fiscal reports for accuracy, investigates and corrects errors to ensure compliance with established DOC and SCCC procedures and policies.
Establish and maintain complex electronic or manual file systems or database files to support supply control.
Prepare and review purchase requisitions for processing.
Reconcile invoice pricing, quantity and delivery discrepancies as they apply to corresponding purchase orders.
Process change orders, notify vendors of product and quantity requirements revision and receipt of incorrect products.
Other duties as assigned by chain of command.