Office Assistant 3 - Tacoma

State of Washington • Pierce County – Tacoma, WA

4d • Onsite

About The Position

The Community Corrections Division in Tacoma, WA is seeking to fill a full-time, non-permanent Office Assistant (OA3) position. This temporary appointment is expected to last approximately six months. Under general supervision from the Office Manager, this role involves performing file management and routine, advanced clerical support tasks for the unit. The position requires independent work on complex clerical projects and assignments, as well as duties at the reception desk. The work hours are Monday-Friday, 8:00 am to 5:00 pm. The agency is looking for individuals committed to public service, an equitable and inclusive culture, and who foster excellence, innovation, engagement, and safety.

Requirements

• High school diploma or GED equivalent.
• Six months of clerical experience that required a basic knowledge of Microsoft Office programs, such as Word, Outlook, and Excel.
• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to file, use proper grammar, punctuation, and spelling.
• Ability to effectively communicate verbally and in writing with coworkers, the public, and criminal justice agencies/stakeholders.

Responsibilities

• Manage and maintain electronic and physical files.
• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
• Archive closed DOC field files.
• Provide front desk reception on a rotational basis.
• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Receive equipment and supplies from vendors.
• Provide general office support in multiple areas.
• Process incoming/outgoing mail.
• Miscellaneous clerical duties.
• Other duties as assigned.

Benefits

• Generous retirement plan
• Comprehensive family insurance for medical, dental, and vision
• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred Compensation Program (DCP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED