Office Assistant 2 (NY HELPS)

New York State Department of Agriculture and Markets•Albany, NY

22h•Hybrid

About The Position

The New York State Department of Agriculture and Markets is seeking an Office Assistant 2 to join the Division of Agricultural Development in Albany. The Office Assistant 2 will be responsible for preparing, processing, and reviewing claims to assess the presence of any missing invoices and supporting documents. Additional duties include but are not limited to: evaluating forms for program eligibility and collaborating with other program personnel; managing a shared inbox to track submitted claims and their progress; effectively communicating with contractors regarding submission issues; managing budget reports and expenses; and assisting program staff in editing and developing program materials. Proficiency in Microsoft Office Suite is preferred. The Office Assistant 2 is a permanent, office-based position conveniently located in our headquarters at 10B Airline Drive in Albany, NY. We are located near the Albany International Airport and Wolf Road and provide ample free parking. This is a full-time position working 37.5 hours per week, Monday-Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines.

Requirements

One year of clerical experience.
One year of permanent, competitive service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
One year of permanent, competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
One year of permanent, contingent-permanent, or 55 b/c service as an Office Assistant 1, SG-6.
One year of permanent, competitive service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
One year of permanent, contingent-permanent, or 55 b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination.
Employees separated from their positions may be reinstated within one year of the date of their separation.
Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.

Nice To Haves

Proficiency in Microsoft Office Suite is preferred.

Responsibilities

Preparing, processing, and reviewing claims to assess the presence of any missing invoices and supporting documents.
Evaluating forms for program eligibility and collaborating with other program personnel.
Managing a shared inbox to track submitted claims and their progress.
Effectively communicating with contractors regarding submission issues.
Managing budget reports and expenses.
Assisting program staff in editing and developing program materials.

Benefits

Cost-effective health insurance options
Fully covered dental and vision care
Participation in the secure New York State Pension Plan
Ample paid time off
5 personal days (first year)
13 vacation days (first year)
13 sick days (first year)
13 paid holidays (first year)
Optional Payment Election Program
Deferred Compensation Plan
Flex Spending Account
NY's 529 College Savings Program
Potential qualification for Federal Public Service Loan Forgiveness Program (PSLF)