Temporary Office Assistant 2 - Digital Records

Pierce County • Tacoma, WA

2d

About The Position

This temporary role, lasting up to five months, supports the digitization of over 200,000 Clerk of the Superior Court records. The position involves comparing physical records to scanned digital files, verifying document completeness and orientation, making minor adjustments in Adobe, updating tracking spreadsheets, and collaborating with vendors to resolve errors. The Finance & Enterprise Services Department provides essential county-wide services, focusing on efficiency, public stewardship, and continuous improvement. This department offers opportunities to work on strategic initiatives and collaborate across various functions, aiming to enhance service delivery and community impact.

Requirements

• One year of general clerical work experience.
• Ability to pay close attention to details.
• Ability to work accurately.
• Comfort with steady, repeat tasks.
• Patience and consistency.
• Ability to maintain the same level of focus from the first record to the last.
• Resume and cover letter are required.
• Must authorize and complete a background check as a condition of employment.

Nice To Haves

• Pride in spotting small errors.
• Pride in following clear procedures.
• Pride in keeping records and spreadsheets correct and up to date.

Responsibilities

• Receive and prepare documents for scanning, verifying data, assisting in the proper completion of forms or documents.
• Research governing directives to answer questions and resolve routine problems encountered.
• Assist in specially assigned data searches to develop or recover information from non-standard sources.
• Prepare a variety of routine material and correspondence from written material and recording.
• Proofread and ensure correct grammar, spelling, punctuation and capitalization on department correspondence.
• Organize, maintain and retrieve information and documents from files and records.
• Compare physical records to scanned digital files.
• Verify that documents are complete and correctly oriented.
• Make minor adjustments in Adobe when needed.
• Update tracking spreadsheets.
• Work with the vendor to address errors or discrepancies.

Benefits

• Leadership development
• Robust online learning
• Variety of training opportunities
• Continuous professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed