Office Assistant 2 (Customer Service), (NY HELPS)
About The Position
Under the direct supervision of the Sr. Director of Quality Assurance & Customer Satisfaction and the general direction of the Vice President of Certification, the incumbent will assist in the implementation of the Division’s Customer Care Model to ESD customers including; minority and woman-owned business enterprises (MWBEs), NYS agencies and authorities, stakeholders and additional strategic partners. The incumbent will assist in outreach campaigns and special projects, as well as perform the administrative and programmatic duties necessary to support the activities of the Customer Care Unit.
Requirements
- One year of experience where most work time is spent performing various communication tasks centered on customer service, and primarily, but not exclusively, deal with the general public.
- 55B/C Eligibility: Candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.
- Promotional Eligibility: One-year permanent competitive service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
- Transfer Eligibility: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law.
- Reinstatement Eligible: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
Nice To Haves
- An associate or bachelor’s degree with a strong background in Customer Service and/or Customer Support.
- Exceptional customer service and interpersonal skills.
- Interest in working with MWBE’s.
- Two years of experience in customer service and/or administrative roles supporting internal or external stakeholders.
- Excellent communication (verbal and written), organization, and time management skills.
- Attention to detail and independent follow through are critical.
- Experience working in a fast-paced setting.
- Critical thinking and problem-solving abilities.
- Proficiency in technology platforms and database management, as well as with Microsoft office programs.
Responsibilities
- Provide exceptional service to MWBD customers.
- Respond to a high volume of customer inquiries via incoming phone calls and email correspondences.
- Present exceptional professionalism and care to present clear, accurate, complete, and concise information regarding the NYS MWBD certification application process and NYS MWBE Program services as presented as directed.
- Identify and assess caller’s needs to achieve high customer satisfaction and leave them with a good impression.
- Serve as a register of information for DMWBD, primarily working with the Certification unit and other divisions throughout Empire State Development.
- Handle customer frustrations with empathy and a solutions-based approach.
- Track interactions with customers utilizing our Customer Relations Management (CRM) tool.
- Provide technical assistance and an understanding of products and services through a variety of platforms [e.g., telephone, email, as well as video, chat, and in-person (when applicable)].
- Other projects and assignments as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
