Office/AR Assistant

Dicam Landscaping•Hamilton, ON

3d•Onsite

About The Position

We are currently looking for an individual to take on our office administration and accounts receivables! Do you enjoy working with friendly co-workers, learning new technology, have excellent organizational and time management skills, and are interested in joining a company that helps employees become the best versions of themselves? If so, Dicam Landscaping is the place where you want to be! The successful applicant will oversee accounts receivables, office management, and will champion our administration through LMN, our Landscape Management System, by thoroughly understanding the functions and uses for this technology and help bring it to the next level as our company grows! This is a part-time position, working 3-4 days per week during the regular season, with additional hours required during our peak seasons, typically at the start of spring and winter.

Requirements

High School Diploma
Post-Secondary education in Business Administration or Accounting
3+ years’ experience in accounts receivable
3+ years’ experience using QuickBooks Online in a similar role
Advanced Excel skills to develop and maintain spreadsheets
Excellent written and oral communication skills
Strong customer service skills and is comfortable with making phone calls
Good initiative
Exceptional organizational and attention to detail skills
Reliable and accountable
Skilled in multitasking and prioritizing tasks
Capable of working well under pressure and with minimal oversight

Nice To Haves

Experience in LMN or another business management system preferred

Responsibilities

Invoice clients as required, either on a monthly basis or by project
Process incoming payments from clients
Enter payments (cheques, credit cards, and EFTs) into QuickBooks Online and track on spreadsheet
Maintain accurate customer information in QuickBooks online
Do collections on overdue accounts
Answer general inquiries for customers via phone or email in a professional and courteous manner and escalate issues to the appropriate manager
Maintain spreadsheets and reports with information for lawn maintenance, lawn care, and snow clients
Review and send out seasonal renewal contracts as required
Create work orders and site maps as requested in LMN estimates
Activate and deactivate jobs and contracts (lawn maintenance, lawn care, snow) in LMN
Continuously develop knowledge in LMN and help the company use the technology more efficiently