Office and Accounting Coordinator

Oxford Management Group LLC•Wichita, KS

4d•Onsite

About The Position

The Office and Accounting Coordinator provides comprehensive administrative support to the Executive, Operations, Human Resources, and Accounting departments of the corporate office while managing accounting support functions and financial operations across multiple communities to ensure efficient, organized, and compliant business practices. The role requires a candidate with a positive and humble attitude, initiative, and emotional maturity to contribute to a loving, homelike atmosphere for residents.

Requirements

High school diploma or G.E.D.
Three (3) years of experience managing an administrative function for a business or providing high-level executive support.
Demonstrated ability to consistently maintain strong attention to detail, organization, and multitasking skills.
Strong written and verbal communication skills.
Proficiency with Microsoft Office 365, including Word and Excel.
Basic understanding of accounts payable and account reconciliation processes.
Valid Driver’s License and eligibility for coverage under the Company’s insurance carrier.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration or a related discipline. Relevant experience may be considered in lieu of a degree.
Prior experience managing office equipment and supplies for a large business division or corporate office.
Intermediate proficiency in Microsoft Excel.

Responsibilities

Provide administrative support to the President and Chief Operating Officer.
Coordinate and book travel arrangements as needed.
Coordinate training events at the Home Office.
Complete employment verifications and motor vehicle reports as requested.
Conduct resident and team member satisfaction surveys and provide results to the Human Resources Director for distribution to community leadership.
Provide support for routine compliance audits of employee files.
Receive accounts payable from each community on a weekly basis, review for proper coding and approvals, and forward documentation to the third-party accounting vendor.
Process and maintain confidential financial information as required.
Review and reconcile petty cash and bank accounts on a weekly and/or monthly basis.
Prepare and process checks for vendor payments.
Answer incoming calls and communicate effectively with vendors and resident families.
Maintain an organized office environment.
Manage inventory and purchasing of office and kitchen supplies.
Coordinate ongoing support and maintenance for office equipment.
Sort and distribute daily corporate office mail.
Complete special projects for the President, Chief Operating Officer, Human Resources Director, and Controller, along with other duties as assigned.