Part-time Office Aide - Theatre
City of Florissant•Florissant, MO
•$15•Onsite
About The Position
Performs routine clerical, administrative and box office tasks at the Florissant Performing Arts Center. Works under the direct supervision of the Assistant Theatre Manager.
Requirements
- High school diploma or its equivalent
- Comfort with computer systems & ticketing software
- Accuracy in managing financial transactions
- Ability to interact with the public in a professional manner, including maintaining composure while managing challenging customer situations
- Demonstrated track record of providing excellent customer service
- Excellent written and verbal communication skills
- Extraordinary attention to detail
- Proficiency with word processing and spreadsheets
- Familiarity with financial / accounting software preferred
Responsibilities
- Greet and assist guests at the Box Office window, addressing any seating concerns and resolving ticketing issues
- Process in-person, phone and online ticket sales using the theatre’s ticketing software ThunderTix
- Reconcile cash drawer, prepare daily cash deposits and reporting needed by Finance
- Organize “will call” tickets
- Assist in drafting, editing and formatting Box Office Statements under the direction of the Assistant Theatre Manager
- Answering, screening and directing phone calls for the Theatre department
- Maintain internal calendar for all theatre events
- Assist in contract & insurance maintenance, ensuring all contracts are signed and filed in a timely manner & each contract has an up-to-date insurance certificate on file
- Ensure that all payments to the theatre are accurately input into Square in a timely and accurate manner
- Provide documentation needed by the Finance department to reconcile all theatre payments
- Manage theatre files and update filing procedures and practices
- Prepare check requests, invoices and other payments as requested for the Theatre department
- Code Theatre department expenditures as needed
- Order office supplies
- Prepare agendas, taking minutes for staff meetings
- Assist in the organization of the St. Louis Family Theatre Series (SLFTS) school contracts & payments, in addition to scheduling ushers for all SLFTS performances
- Provide support with the installation and de-installation of art displays in theatre lobby
- Performs other duties as requested
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
