Experienced Office Administrator

Boeing•San Antonio, TX

6d•Onsite

About The Position

Boeing Global Services (BGS) is looking for an Experienced Office Administrator to join our team in San Antonio, TX. This role involves coordinating and processing domestic and international business travel, managing expense reports, and handling various communication and administrative tasks to support department and business operations. The administrator will also be responsible for scheduling, event logistics, and ordering office supplies, providing guidance to less experienced employees under limited supervision.

Requirements

3+ years of experience supporting senior executives
3+ years of experience making domestic and/or international travel arrangements and generating expense reports
3+ years of experience supporting calendars, travel and meetings for higher level management
3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint
High School Graduate or equivalent (GED)

Nice To Haves

3+ years of experience with data analytics
3+ years of experience converting data into a presentation
3+ years of experience in a role which required strong interpersonal and communication skills
Ability to build an effective network of resources to assist with responsibilities as needed.

Responsibilities

Coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards
Collect and compile data to provide visibility of status for traveler review and/or signature
Create, edit and maintain electronic and written communication
Track and maintain information related to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritize and schedule management-level employee time and availability for efficient use of time
Tracks and maintain designated conference room schedule for availability and efficient use of resources
Prioritizes and schedules management-level employee time and availability for efficient use of time
Assist in planning and implementation of logistics for executive level internal and external events
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
Order and maintain office supplies
Plan and implement logistics for executive level internal and external events
Provide guidance for less experienced employees
Work under limited supervision