[Part-Time] Office Administrator – Japanese

Cinter Career•Nyc, NY

1d•Onsite

About The Position

This is a part-time Office Administrator position at a Japanese IT Company located in New York, NY. The role requires business-level English and Japanese communication skills and involves performing a variety of administrative and reception duties to ensure the smooth operation of the office.

Requirements

At least one (1) year of experience in business administration, office operations, reception, payment processing, or document preparation.
Strong communication skills with customers, vendors, management, and internal team members.
The ability to understand requests accurately, provide timely support, and communicate effectively with stakeholders.
A proactive mindset focused on process improvement while maintaining strong attention to detail.
Experience working in multicultural environments and sensitivity to cross-cultural communication.
Excellent organizational, multitasking, prioritization, and time management skills.
Business-level English and Japanese communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint).
Strong interpersonal skills and the ability to collaborate effectively with management, colleagues, and external vendors.
Detail-oriented, highly organized, and quick to learn new processes and systems.

Responsibilities

Perform reception duties, including authorizing visitors, accepting deliveries, arranging outgoing mail and shipments, sorting and distributing mail/packages, answering and routing calls, and maintaining an organized office environment.
Maintain office and kitchen supplies and equipment, coordinate company events and gatherings, support internal communications, and handle various administrative tasks.
Process payments and prepare fixed-format documents, invoices, and internal management materials using Microsoft Excel and other business applications.