Office Administrator, Center for STEM Learning

University of Mississippi•Penn Hills, PA

2d•$42,640 - $63,981•Onsite

About The Position

The University of Mississippi, also known as Ole Miss, is a leading public research institution dedicated to fostering an inclusive environment where students, faculty, and staff can thrive. The Center for STEM Learning is seeking an Office Administrator to perform and oversee various administrative functions. This role involves managing office facilities and equipment, supporting accounting processes, assisting with HR activities, and performing database/system administration tasks.

Requirements

Bachelor's degree (Required)
Relevant experience
An equivalent combination of related experience and education may be considered for this role.
Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Responsibilities

Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders.
Monitors inventory and places orders for office equipment, supplies, or provisions.
Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking.
May support HR activities or initiatives with employee onboarding and interview coordination, and training.
Performs company database or system administration tasks, including data input, reporting, user support, and upgrades.
Resolves day-to-day problems and coordinates with stakeholders to obtain solutions.
Provides comprehensive operational, administrative, and programmatic support for the Center for STEM Learning and the Duff Center.
Oversees daily office and facility operations, including space planning, maintenance coordination, inventory management, and resource allocation within the Duff Center.
Supports financial and administrative processes such as budgeting, purchasing, invoice processing, expense reconciliation, P Card documentation, and reporting.
Assists with the planning and execution of projects, programs, meetings, and events that support the center's mission and strategic goals.
Develops and implements process improvements to enhance efficiency, service quality, and organizational effectiveness.
Supports the center's academic, research, and outreach objectives through proactive problem-solving, resource stewardship, process improvement, and organizational leadership.