Jean Tyson Child Development Study Center Office Administrator

University of Arkansas Fayetteville • Fayetteville, AR

8h

About The Position

The Jean Tyson Child Development Study Center is seeking an organized, self-motivated Office Administrator to provide general support to children, families, and staff and help the Center meet its mission. The role manages staffing schedules and absences, greets visitors, answers calls, responds to correspondence, and maintains licensing regulatory files. It also provides administrative, hiring, budgeting, bookkeeping, supply, and event support for the Center.

Regular, reliable, and non-disruptive attendance is an essential job duty. The ability to create and maintain collegial, harmonious working relationships with others is also essential.

Requirements

• Associate degree, or equivalent, in Business Administration or a closely related field from an accredited institution of higher education.
• At least one year of office administration experience.
• Experience working in early childhood education.
• Proficient experience with Microsoft Office, especially Word, Excel, PowerPoint, and Publisher.
• Experience using BOX, Workday, ProCare, or similar organizational tools.
• Knowledge of basic early childhood development.
• Knowledge of Arkansas state minimum licensing requirements, NAEYC recommendations, and Better Beginnings.
• Knowledge of the Reggio Emilia Approach to Early Childhood Education.
• Service-oriented disposition.
• Demonstrated proficiency in verbal and written communication and active listening.
• Highly organized multitasker who works well in a fast-paced, busy environment.
• Willingness to learn and grow in early childhood education and business administration.
• Regular, reliable, non-disruptive attendance and ability to maintain collegial working relationships.

Nice To Haves

• Advanced degree in Business Administration from an accredited institution of higher education.
• At least two of five years of office administration experience.

Responsibilities

• Manage and monitor schedules to ensure classrooms meet licensing requirements and national staffing recommendations.
• Manage and coordinate expected and unexpected absences.
• Coordinate staffing to meet Center and University of Arkansas policies, licensing regulations, and NAEYC standards.
• Manage calendars, appointments, and travel for the Executive Director and Operations Manager.
• Manage travel for teaching staff.
• Respond to or coordinate with the administrative team on emails, phone calls, and other correspondence.
• Create and update licensing records and the personnel database for part-time staff at least monthly.
• Help prepare presentations and professional development day materials for administrative and teaching staff.
• Support hiring processes for full- and part-time employees through the University of Arkansas Workday system and follow employee licensing requirements.
• Support budgeting and bookkeeping procedures by meeting with the Operations Manager at least weekly.
• Participate in administrative team meetings.
• Track office supplies and submit replacement orders in a timely manner.
• Support teaching staff with request forms for needed items.
• Assist with other projects, conferences, or Center family events as needed.
• Greet visitors pleasantly and provide general support to children, families, and staff.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5% to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree