Jean Tyson Child Development Study Center Office Administrator

University of Arkansas System • Fayetteville, AR

3d

About The Position

The Jean Tyson Child Development Study Center is seeking an organized, self-motivated Office Administrator to provide general support to children, families, and staff and help the Center meet its mission. The Office Administrator manages staffing schedules and absences, greets visitors, answers phone calls, responds to emails, and maintains licensing regulatory files. The role also supports Center administration, staff hiring, budgeting and bookkeeping, professional development, and events.

Requirements

• Associate degree, or equivalent, in Business Administration or a closely related field from an accredited institution of higher education.
• At least one year of office administration experience.
• Experience working in early childhood education.
• Proficiency with Microsoft Office, especially Word, Excel, PowerPoint, and Publisher.
• Experience using BOX, Workday, ProCare, or similar organizational tools.
• Knowledge of basic early childhood development.
• Knowledge of Arkansas state minimum licensing requirements, NAEYC recommendations, and Better Beginnings.
• Knowledge of the Reggio Emilia Approach to Early Childhood Education.
• Service-oriented disposition.
• Demonstrated proficiency in verbal and written communication and active listening.
• Highly organized multitasker able to work well in a fast-paced, busy environment.
• Willingness to learn and grow in early childhood education and business administration.

Nice To Haves

• Advanced degree in Business Administration from an accredited institution of higher education.
• At least two of five years of office administration experience.

Responsibilities

• Manage and monitor staffing schedules to ensure classrooms meet licensing requirements and national recommendations for staffing patterns.
• Manage and coordinate expected and unexpected staff absences.
• Coordinate staffing to meet Center and University policies, licensing regulations, and NAEYC standards.
• Manage calendars, appointments, and travel for the Executive Director and Operations Manager.
• Manage travel for teaching staff.
• Respond to emails, phone calls, and other correspondence, or coordinate responses with the administrative team.
• Create and update licensing records and a database containing personnel data for all part-time staff at least monthly.
• Help prepare presentations and professional development day materials for the administrative team and teaching staff.
• Help manage hiring for full- and part-time employees through the University of Arkansas Workday system and ensure licensing requirements for employees are followed.
• Support budgeting and bookkeeping procedures by meeting with the Operations Manager at least weekly.
• Participate in administrative team meetings.
• Track office supplies and submit replacement orders in a timely manner.
• Support teaching staff with request forms for needed items.
• Assist with other projects, conferences, or Center family events as needed.
• Maintain regular, reliable, and non-disruptive attendance and collegial, harmonious working relationships.

Benefits

• University contributions to health, dental, life, and disability insurance.
• Tuition waivers for employees and their families.
• 12 official holidays.
• Immediate leave accrual.
• Choice of retirement programs with university contributions ranging from 5% to 10% of employee salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree