Office Administrator CBU

Calista Corporation•Morgan City, LA

4d•Onsite

About The Position

Calista Brice LLC is seeking an Office Administrator for its Civil Business Unit (CBU) to be based on-site in Morgan City, LA. This role is responsible for managing the front desk, general office duties, assisting with invoice coordination, processing business expenses, and supporting administration and management staff. The position plays a key role in maintaining positive business relationships and supporting the operational efficiency of the CBU.

Requirements

High School Diploma or equivalent required.
Valid state driver’s license and be qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
Ability to pass a drug, driving and background screenings.
Knowledge of basic administrative skills and ability to perform related tasks.
Excellent analytical and technical skills.
Ability to demonstrate strong project management and organizational skills.
Ability to manage time effectively.
Excellent oral and written communication skills, and ability to multi-task.
Ability to work in a team environment.
Ability to operate standard business computers utilizing business applications Microsoft Office Suite.
Ability to learn new applications.
Ability to learn and understand the Company’s Standard Operating Procedures (SOPs).
Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
Ability to do business ethically with customers, vendors, and co-workers.
Ability to work with a high level of accuracy.
Ability to exercise resourcefulness in assisting management & co-workers.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to maintain a professional appearance.
Ability to safely and efficiently operate a motor vehicle.
Ability to work in a Native Corporation multi-business environment.

Nice To Haves

Previous office administration experience preferred.
Administration, construction and marine experience preferred.

Responsibilities

Responsible for preparing and processing all expense reports, per diems, reimbursements & personal mileage reports.
Assist with the flow of the OnBase invoice system.
Assist with maintaining the organization of various files and project documents.
Responsible for reconciling vendor statements and expense statements.
Assist with tracking contracts, purchase orders, and subcontracts with the administration team.
Provide front desk support, greet visitors, answer, and direct incoming calls, as well as take messages.
Assist in general office duties, including making copies, scanning documents, and mailing.
Assist in ordering and organizing office supplies.
Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training
Mentorship Program
Tuition reimbursement
Safety Gear Allowance: $350.00 in reimbursement annually
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.