Office Administrator (6-month contract)

POP MART•Los Angeles, CA

2d•$35 - $40•Onsite

About The Position

POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. We follow an office policy with an expectation of five days per week working onsite. Being together in person helps us collaborate, stay connected, and build a strong team culture. At POP MART, we foster a high-trust environment and trust our employees to make decisions that support both the team and the business. We are seeking a proactive, detail-oriented Office Administrator to support day-to-day office operations on a 6-month contract basis. This role is the go-to person for keeping the office running smoothly — from vendor coordination to supply management to supporting staff and leadership with administrative needs.

Requirements

2+ years of office administration, front desk, or facilities coordination experience.
Strong organizational skills with the ability to multitask and prioritize.
Excellent written and verbal communication.
Proficient in Microsoft Office / Google Workspace.
Self-starter who can work independently with minimal supervision.
Comfortable interfacing with vendors, staff, and leadership at all levels.

Nice To Haves

Prior experience in a contract/temporary capacity is a plus.

Responsibilities

Manage day-to-day office operations, ensuring a clean, organized, and functional workspace.
Order and maintain office supplies, kitchen/pantry stock, and equipment inventory.
Serve as primary point of contact for building management, vendors, and facilities issues.
Greet visitors, manage mail/package handling, and coordinate deliveries.
Support meeting and event logistics, including room bookings, catering, and setup/teardown.
Assist with onboarding logistics for new hires, including desk setup, badges, and welcome materials.
Maintain office policies and procedures documentation.
Coordinate with IT/facilities vendors for repairs and maintenance requests.
Support light administrative tasks for leadership, including expense reports, scheduling, and filing.
Handle ad hoc administrative projects as assigned.