Office Administrator

Panorama Mortgage Group LLC•Spring Valley, NV

28d•Hybrid

About The Position

The Office Administrator is responsible for overseeing daily office operations across multiple locations while ensuring efficiency, compliance, and a high level of organizational support. This role requires a proactive professional who can lead administrative functions, support leadership, manage facilities, and coordinate operations across U.S. and Mexico offices.

Requirements

5+ years of experience in office administration, including multi-site or regional support
Experience managing facilities and vendor relationships
Bilingual proficiency in English and Spanish strongly preferred
Advanced proficiency in Microsoft Office and office/facilities management systems
Strong leadership and team management skills across locations
Excellent organizational and project management abilities
Ability to manage multi-site operations and competing priorities
Strong cross-cultural communication skills
Financial acumen and budget management experience
High level of professionalism, discretion, and problem-solving ability

Nice To Haves

Bi-Lingual (English/Spanish) desired.

Responsibilities

Manage facilities operations, including maintenance, space planning, and vendor services
Coordinate with landlords, building management, and service providers for all sites as needed
Ensure office environments are fully functional, safe, and aligned with company standards
Lead office moves, expansions, and space optimization initiatives
Coordinate administrative operations between U.S. and Mexico offices
Ensure alignment of processes, policies, and procedures across regions
Support cross-border communication and collaboration
Manage and prioritize executive calendars, including meetings, appointments, and travel arrangements
Coordinate company meetings, events, and cross-location initiatives
Delegate tasks and monitor performance to ensure consistent service delivery
Provide training and support to administrative staff for corporate offices
Act as a key liaison between leadership and administrative teams
Track corporate office expenses, and approve corporate vendor invoices
Complete executive expense reports and payment request as needed
Serve as a primary point of contact for internal teams, leadership, and external partners
Handle escalated administrative and facilities-related issues
Ensure effective communication across departments and locations
Collaborate and communicate effectively with senior executives and their assistants.
Build a strong working relationship with Executive Assistants of the CEO, CFO, General Counsel, and business leaders as well as other internal stakeholders.
Safeguard confidential information with a high level of discretion