Part Time Office Administrator
MidAtlantic Employers' Association•Irvine, CA
•Onsite
About The Position
Steelforce America is seeking a friendly, organized, and proactive Part-Time Front Desk / Office Administrator to be the welcoming face of their Irvine office while supporting daily administrative and office operations. This role is ideal for someone who enjoys creating a positive workplace experience and thrives in a fast-paced environment. The position involves managing front desk duties, coordinating office operations, and providing administrative support to the leadership team.
Requirements
- Previous experience in a front desk, administrative assistant, office coordinator, or similar role
- Strong organizational skills and the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Professional, personable, and customer-service oriented
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency with Microsoft Office applications and calendar management tools
- Experience working in a client-facing or fast-paced office environment preferred
- Availability to work approximately 4 hours per day, Monday through Friday
Responsibilities
- Welcome visitors, clients, and vendors with professionalism and exceptional customer service
- Answer and direct incoming calls and respond to general inquiries
- Receive, sort, and distribute mail and packages
- Maintain an organized, professional, and welcoming office environment
- Order and manage office supplies, kitchen supplies, and office inventory
- Coordinate lunch orders and office catering for meetings and events
- Manage calendars and schedule meetings for leadership team members
- Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries
- Assist with meeting preparation, logistics, and follow-up
- Support management with various administrative projects and tasks
- Schedule conference rooms and ensure meeting spaces are prepared and presentable
- Coordinate with vendors, service providers, and delivery partners
- Assist with client meetings and help ensure a positive visitor experience from arrival to departure
- Support smooth day-to-day office operations and workplace organization
Benefits
- Collaborative and supportive team environment
- Opportunity to work with a growing international organization
- Meaningful role with visibility across the business
- Flexible part-time schedule
- Professional, team-oriented workplace culture
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
