Office Administrator - 9-Month Contract
WSP•Vancouver, BC
•CA$45,400 - CA$60,200•Onsite
About The Position
Build the Future with Us Step into a dynamic and people-focused role where you will shape the daily workplace experience in our Vancouver office. As an Office Administrator, you will be at the heart of operations—ensuring seamless office functionality, delivering exceptional service to employees and visitors, and contributing to a safe, organized, and welcoming environment.
Requirements
- More than 1 year of experience in reception or a similar administrative role
- Strong communication and interpersonal skills with a professional phone manner
- Proactive mindset with the ability to deliver courteous and prompt client service
- Ability to handle sensitive and confidential information with discretion
- Strong multitasking abilities and flexibility in a team-oriented environment
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Nice To Haves
- Ability to communicate in French is considered an asset
Responsibilities
- Welcome and direct clients and visitors in a cordial and professional manner
- Answer phone calls through the MS Teams platform and respond to maintenance and security requests
- Maintain, reserve, and support conference rooms, including client catering coordination
- Monitor logbooks, issue visitor badges, and coordinate access to workstations, lockers, and parking
- Distribute security cards and ensure cardholder agreements are completed for employee onboarding and departures
- Support the Facilities team with service request management across offices
- Maintain a clean, tidy, safe, and fully functional reception area
- Manage mail, packages, invoices, and cheque distribution while maintaining floor plans (including tools such as Flowscape where applicable)
- Provide administrative support as requested by the Regional Facilities Manager
- Manage office services including coffee stations, supplies ordering/distribution, and visitor technology experience (WiFi, monitors, connections)
- Record and track walk-in service requests and complaints
- Perform additional assigned administrative and operational tasks as required
Benefits
- Flexible work, real balance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
