Office Administrator

Rinnai America Corp•Peachtree City, GA

10d•Onsite

About The Position

Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes “yank the tank” and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities. Rinnai America Corporation (RAC) is looking for RAC-STARS! Check out why Rinnai is the hottest place to work https://www.rinnai.us/about/why-rinnai. Position Summary: Responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, managing office procedures, coordinating communications, events, and assisting employees, visitors, and leadership. Serves as a key point of contact at our main entrance and helps maintain an organized, professional, and productive work environment.

Requirements

Associate Degree in Business Management and/or equivalent work experience required.
3+ years of corporate or professional environment experience
Advance Microsoft Office Suite user
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
Ability to manage multiple priorities and meet deadlines.
Attention to detail and accuracy.
Professional demeanor and customer-service orientation.
Ability to handle confidential information with discretion.
Strong problem-solving and critical-thinking abilities.

Responsibilities

Greet customers and visitors to Rinnai in a friendly, confident, and professional manner.
Effectively assist and direct customers and visitors to the appropriate department or individuals within the company.
Maintain a professional appearance in the front lobby.
Maintain organization of mailroom.
Handling receipt and shipment of Fed Ex, UPS, and daily USPS mail in addition to ordering any needed material for UPS and FedEx shipments.
Carry out administrative tasks such as filing, typing, data entry, copying, binding, scanning, etc.
Responsible for maintaining office security by following safety procedures, adding and removing employees to the security system.
Oversee travel platform by maintaining employee registrations and assist employees as needed
Facilitate fleet car and fuel card program by tracking inventory, assigning pool cars, manage fuel cards, and provide monthly reports
Coordinate company events and communications (i.e.: Employee/company events, holidays events, farwell/welcome celebrations, office openings, RAC Chat).
Review annual service award recipient list, coordinate award orders, and communication to leaders and employees
Maintain and order inventory for Rinnai swag, security cards, and other supplies.
Additional tasks assigned to ensure the efficient operation, health, and safety of the company.
Various projects as requested.
Awareness and compliance of company Policies and Procedures.
Observance of Rinnai’s Ethical Standards.
Adherence to Rinnai’s Charter, Policies, Codes of Conduct, and Civility policy.
Exhibit Cultural Beliefs.