Office Administrator - (Bilingual: English/Korean)

Woojin ISA • Santa Fe Springs, CA

1d • $25 - $30

About The Position

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative, operational, and logistical support. The role oversees office administration, maintains a clean and organized workplace, manages office supplies, coordinates travel and accommodations, supports company events, and assists the HR team with onboarding and administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

The position also provides reception and guest services, supports executives and team members with calendars, meetings, scheduling, and business documents, and maintains organized and secure records. It requires discretion in handling sensitive company, employee, and business information and supporting office compliance with company policies and applicable requirements. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Requirements

• High school diploma or equivalent required.
• At least 2 years of experience in an administrative, office management, or similar support role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills.
• Professional demeanor and excellent customer-service and interpersonal skills.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Ability to exercise discretion and maintain confidentiality of sensitive company, employee, and business information.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• Experience with ERP systems, office management software, or scheduling tools.
• Basic knowledge of budgeting, purchasing, and expense tracking.
• Experience coordinating travel arrangements and corporate events.
• Bilingual in English and Korean.

Responsibilities

• Manage daily office operations to maintain a clean, organized, safe, and efficient work environment.
• Maintain common areas, including the staff lounge, and ensure they are clean, organized, and stocked with beverages, snacks, and office essentials.
• Coordinate office maintenance, repairs, and facility-related services with vendors.
• Purchase and maintain inventory of office, kitchen, and workplace supplies; monitor inventory and replenish supplies while maintaining cost efficiency.
• Process purchase requests and coordinate with Finance on purchasing and expense tracking.
• Maintain relationships with office vendors and service providers.
• Welcome visitors, clients, and vendors; answer and direct incoming calls and inquiries; provide refreshments when appropriate; and maintain a welcoming reception area.
• Coordinate business travel arrangements, including airfare, hotels, rental cars, itineraries, and travel logistics for employees, executives, and guests, while observing company policies and budget guidelines.
• Provide administrative support, including calendar management, meeting coordination, scheduling, and preparation, editing, formatting, and distribution of business documents.
• Prepare meetings by arranging rooms, materials, and refreshments.
• Plan and coordinate internal meetings, company events, training sessions, and employee activities, including venue setup, catering, materials, vendor coordination, communications, and follow-up.
• Maintain organized physical and electronic filing systems and ensure records are accurate, current, and securely maintained.
• Support document retention and confidentiality requirements.
• Maintain confidentiality and ensure office operations follow company policies, administrative procedures, and applicable legal and regulatory requirements.
• Assist with new-hire onboarding by preparing materials, setting up workstations, coordinating orientation schedules, and processing required documentation.
• Provide general administrative support for HR initiatives and employee programs.
• Perform other job-related duties as assigned based on business needs.

Benefits

• Health insurance, including medical, dental, vision, short-term disability, and critical illness coverage.
• Paid time off, including vacation, sick, and bereavement leave.
• 401(k) plan with company match.
• Paid holidays.
• Opportunity for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED