DoD SkillBridge - Office Administrator

Vets2PM • Vista, CA

62d • Onsite

About The Position

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. The internship is part of the DoD SkillBridge program and requires the candidate to be an active duty U.S. Military Service Member with at least 4 months remaining in their service to devote to the internship.

Requirements

• Must be an active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program.
• Must have 4+ months remaining in service to devote to the internship.
• High School diploma or equivalent required.
• 1-3 years administrative/office experience.
• Proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Must demonstrate ethical and professional business practices.
• Must have effective verbal and written communications skills.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to problem-solve.
• Ability to handle multiple tasks and respond with a sense of urgency as required.
• Detail-oriented and excellent organizational skills.
• 10 key by touch.

Nice To Haves

• 1 year accounting experience preferred.
• JD Edwards World/One World.
• JWS Material Billings System.

Responsibilities

• Assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Performing various daily, weekly and monthly administrative functions and processing payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control.
• Providing accurate and timely communication to the Business Manager and/or Office Manager on relevant issues.
• Assisting field operations with informational inquiries.
• Reviewing and recommending changes to contract and subcontract documents.
• Performing large job set ups, contract billings and A/R collections.
• Assisting with internal audits and self-audits of all business functions.
• Assisting other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials.
• Providing purchasing/ shipping/ receiving support for field operations as needed.
• Providing business development support for communicating with customers.

Benefits

• Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings.
• PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course.
• Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: High school or GED