Office Administrator

Avoca•New York, NY

13d•$80,000 - $100,000•Onsite

About The Position

Our offices run on the small things nobody notices until they break — supplies that are stocked, meetings that have the right room, and everyday office needs that get handled before they slow anyone down. As Avoca grows across NYC and Santa Barbara, the pace and volume of office operations are growing with us. We're hiring a Office Admin to help keep that growth organized, reliable, and employee-friendly — making the day-to-day feel seamless while supporting bigger operational moments like our upcoming office move and internal events.

Requirements

2+ years in an office administration, coordination, or operations support role
Experience supporting an office move or physical relocation is a strong plus
Highly organized, with the ability to juggle several small tasks at once without dropping any of them
Comfortable being hands-on — this is not a desk-only role, especially during the move
Clear, friendly communicator who employees feel comfortable approaching
A proactive mindset — you spot the supply closet running low or the chair that's broken before someone has to ask
Proficiency with basic office tools (calendar systems, email, spreadsheets)

Responsibilities

Support our Office Manager in keeping Avoca offices running day to day — supplies, mail, meeting room setup, guest coordination, and general office upkeep
Serve as a visible, reliable point of contact for employees with day-to-day office needs or questions, escalating issues when needed.
Support the office move later this year — packing coordination, inventory tracking, team communications, and being on-site as we settle in
Help coordinate deliveries, repairs, and vendor visits to keep office operations moving smoothly
Help set up and break down for company events, off-sites, and all-hands meetings
Track and reorder office supplies and pantry items before they run out
Flag facilities issues quickly and follow through on next steps until they're resolved
Take on ad hoc projects that make the office run better as the team grows