Office Administrator (12-Month Contract)
About The Position
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team. This posting is for an existing vacancy within the organization. We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.
Requirements
- Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
- Knowledge of COI (certificates of insurance) and surety administration.
- Invoicing experience is considered an asset.
- Must be organized and self-motivated with a sense of urgency.
- Able to prioritize competing deadlines and manage a high-volume workload efficiently.
- Courteous, professional, and customer service oriented.
- Proficiency with Microsoft Office Suite and web-based software.
- Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).
Responsibilities
- Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
- Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
- Gather & update prequalification data sheet annually.
- Review, log and coordinate payments of infraction fines issued related to Fleet.
- Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
- Maintain logs for bonds issued for Canada and US, validating calculation and costs.
- Administer payments for various billings through Perceptive platform, allocating coding as applicable.
- Reconcile monthly statements for outstanding payment of Insurance and Bonds billings.
- Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
- Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
- Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs.
- Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
- Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
- Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
- Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
- General Administration as required, includes data entry, filing, letters, etc.
Benefits
- Company perks and discounts.
- On-going career development courses and programs through our in-house Flynn University
- Develop life skills by learning and growing both personally and professionally.
- Work on projects of various sizes and complexities.
- Company subsidized in-house cafeteria and on-site gym.
- Free parking.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
