Office Administrator | Government Sales

Southern Tire Mart•Columbia, MS

About The Position

Provide administrative support for government, municipal, state, and federal sales accounts. Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements. Track contract terms, expiration dates, pricing structures, and reporting obligations. Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies. Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing. Process purchase orders, sales orders, and related documentation in a timely and accurate manner. Maintain organized electronic and physical records for audits, reporting, and contract reviews. Assist with responses to RFPs, RFQs, and bid submissions as needed. Communicate professionally with government customers regarding documentation, order status, and administrative needs. Support internal audits and compliance reviews related to government contracts.

Requirements

High school diploma or GED required.
2+ years of experience in sales administration, contract administration, or government-related office support.
Strong attention to detail—borderline obsessive.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Ability to manage multiple deadlines without sacrificing accuracy.
Strong written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

Associate or bachelor’s degree preferred.
ERP or CRM experience preferred.
Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales.
Familiarity with contract pricing structures and compliance documentation.
Experience supporting sales teams in a multi-location or national organization.

Responsibilities

Provide administrative support for government, municipal, state, and federal sales accounts.
Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements.
Track contract terms, expiration dates, pricing structures, and reporting obligations.
Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.
Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.
Process purchase orders, sales orders, and related documentation in a timely and accurate manner.
Maintain organized electronic and physical records for audits, reporting, and contract reviews.
Assist with responses to RFPs, RFQs, and bid submissions as needed.
Communicate professionally with government customers regarding documentation, order status, and administrative needs.
Support internal audits and compliance reviews related to government contracts.