Office Administrator / Receptionist

Schmolck Mechanical Contractors • Juneau, AK

2d • Onsite

About The Position

Schmolck Mechanical Contractors is seeking a dependable and organized Office Administrator / Receptionist for our Juneau office. This position plays a key role in supporting our service and construction operations by assisting customers, coordinating technician dispatches, ordering materials, and managing daily office activities. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced environment where priorities can change throughout the day.

Requirements

• Strong customer service and communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to work independently and as part of a team.

Nice To Haves

• Experience in an administrative, receptionist, or office support role preferred.
• Experience in plumbing, heating, construction, dispatching, or material procurement is a plus.

Responsibilities

• Answer and direct incoming phone calls.
• Schedule and dispatch service technicians.
• Order parts and materials from vendors.
• Receive and track incoming freight shipments.
• Greet customers, vendors, and visitors.
• Maintain office files and records.
• Perform data entry and administrative support tasks.
• Assist project managers and field staff with documentation and communications.
• Coordinate with suppliers regarding deliveries and order status.
• Support daily operations to ensure efficient workflow within the office.

Benefits

• Health insurance benefits.
• Retirement plan.
• Paid time off and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed