Office Administrator - Project Administrator

S&ME•Cincinnati, OH

13d•Onsite

About The Position

S&ME is looking for a dedicated and detail-oriented Office Administrator - Project Administrator to join our team in Cincinnati, Ohio. This role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism. The ideal candidate demonstrates high emotional intelligence, sound judgment, and discretion when handling sensitive information. They should be comfortable working with contracts, communicating effectively, and collaborating across teams while also working independently. Experience with HR or legal matters is a plus.

Requirements

A High School Diploma or GED
A minimum of 5 years of experience in data entry and working with project managers and project controls
Proficiency with CRM, ERP systems, and Microsoft Office Suite
A Notary Public Certification, or the ability to obtain within 90 days of hire
Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements.
Only candidates with valid employment eligibility (I-9) will be considered.

Nice To Haves

An Associate or bachelor's degree in business or accounting, a plus

Responsibilities

Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations.
Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies.
Facilitate onboarding activities for new hires, assist with HR-related processes, and prepare weekly payroll documentation for local employees.
Act as liaison for facilities, safety, and fleet management needs.
Assist with planning and coordination of meetings, events, and training sessions.
Obtain and distribute business license renewals and certificates of insurance for clients.
Assist project managers with the preparation, reporting, and analysis of proposals and projects.
Create proposals and client records in CRM; coordinate document controls and maintain accurate project files.
Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections.
Communicate with clients regarding billing requirements and respond to requests for information.
Participate in project review meetings, define phases, and assist with deadlines and milestones.
Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance.
Laboratory testing data entry.