V105 - Office Administrator & Legal Assistant
About The Position
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as an Office Administrator & Legal Assistant and play a vital role in supporting a busy litigation team. This position ensures smooth operations by managing administrative tasks, coordinating schedules, and maintaining organized case files. You’ll handle document preparation, travel logistics, and billing coordination, allowing attorneys and paralegals to focus on legal strategy. If you thrive in a structured environment, value precision, and enjoy being the dependable backbone behind the scenes, this role offers an opportunity to make a meaningful impact every day.
Requirements
- Strong organizational and multitasking ability
- Excellent attention to detail and accuracy
- Proficiency in Microsoft Office Suite
- Ability to follow SOPs and structured processes
- Calm under pressure and emotionally steady
- 2 years of experience Working Remotely.
- Customer service/secretary experience
- Effective written and verbal communication
- Service-oriented mindset with a collaborative approach
- Confidentiality and discretion in handling sensitive information
Responsibilities
- Assist with billing coordination, expense tracking, and time-entry follow-ups
- Communicate with internal departments to relay litigation needs
- Prepare, format, and proofread non-substantive litigation documents
- Organize and maintain electronic and physical case files
- Reserve conference rooms and vendor services as needed
- Maintain strict confidentiality and adhere to firm policies and procedures
- Provide direct secretarial support to litigation paralegals and case teams
- Arrange travel accommodations and prepare itineraries
- Coordinate calendars for depositions, hearings, and meetings
- Handle day-to-day administrative tasks to maintain workflow efficiency
- Assist with court filing logistics and e-filing systems under supervision
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
