V105 - Judicial Administrative Assistant
About The Position
At Job Duck, we are seeking a detail‑driven and compassionate Judicial Administrative Assistant who thrives in fast‑paced, document‑heavy legal environments and finds purpose in supporting clients during pivotal life moments. In this role, you will serve as a critical administrative anchor, ensuring court matters, filings, and client communications are handled with precision and care. Your daily work will directly support legal strategy, judicial compliance, and the overall client experience across sensitive practice areas. This position is ideal for someone who is reliable, proactive, and confident managing legal documentation and court‑driven deadlines. If you bring structure, calm, and accountability to complex legal workflows, this role offers meaningful impact and long-term professional growth.
Requirements
- Strong organizational and time management skills
- 1-2 years of experience
- Ability to manage strict judicial and administrative deadlines
- Strong familiarity with legal templates, notices, and court‑ready documentation
- Comfort working in emotionally sensitive legal matters
- Reliable internet connection and remote work readiness
- High level of consistency and reliability
- Proactive and detail‑oriented work style
- Ability to anticipate next steps in court‑driven processes
- Tech‑savvy with confidence using legal and administrative software
- Clear and professional written communication skills
- Client‑focused and service‑oriented mindset
- Fast learner who adapts quickly to legal procedures and systems
- Ability to remain composed and empathetic under pressure
Responsibilities
- Upload court orders and judicial documents into Clio Drive
- Perform electronic court filings for Illinois and Missouri jurisdiction
- Follow up on outstanding client payments
- Prepare and send billing invoices
- Manage client intake and schedule free case evaluations
- Follow up with clients regarding case updates, required documents, and pending items
- Track and manage strict deadlines related to DCFS appeals and administrative proceedings
- Ensure discovery materials are complete, accurate, and properly filed
- Collect, download, review, and organize discovery documents from clients
- Update case notes and maintain well‑organized digital records
- Calendar court deadlines, hearings, and administrative dates in accordance with court orders
- Draft judicial and legal notices, petitions, and motions using provided templates and training materials
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
