Office Administrator II

Braun Intertec Corporation•Houston, TX

1d•Onsite

About The Position

Braun Intertec is hiring for an Office Administrator II for their Houston, Texas office. This position provides administrative support for projects and office locations/departments. Responsibilities for these individuals may vary based on assignment. This is a Full Time role with 40 hours per week.

Requirements

Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.
Strong analytical and problem-solving skills.
Accurate typing and data entry skills.
Good communication/customer service skills via telephone, e-mail, and in-person interactions.
Ability to maintain flexibility in stressful peak times.
Ability to read and check for appropriate use of English language in documentation and correspondence.
Ability to read and comprehend instructions and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
High school diploma or equivalent
at least 1 year of administration experience preferred
Valid drivers license and acceptable driving record
Microsoft Office Suite experience required

Nice To Haves

some post-secondary education preferred
additional database experience preferred

Responsibilities

Take calls placed to office location, provide information, and/or direct/forward appropriately.
Operate and maintain phone system.
Assist clients with routine requests and in the absence of the Project Manager.
Greet/direct/assist office/department visitors (both internal and external).
Provide assistance in various internal initiatives (including event/meeting set up, safety initiatives, or other).
Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements.
Department/Office related expense and invoice coordination, including coding and submission to Finance.
Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department.
Responsible for office supplies: ordering and maintaining business and office supplies through a company-designated source.
Prepares out-going mail, UPS Shipments, and arranging for courier services.
Operates and maintains copiers, binding equipment, postage machine, and other various business equipment.
Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports.
Participate in production meetings, produce meeting minutes, generate/compile operations reporting.
Other administrative duties, as assigned.
Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, the ERP system, etc.)
Assist with Project File Clean Up and Archiving.
Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects.
Other project-related duties, as assigned.