Office Administrator/Executive Assistant

CP Engineers, Architecture & Environmental Services•Sparta, NJ

6d•Hybrid

About The Position

CP Engineers is seeking an Office Administrator / Executive Assistant to support daily operations across their Sparta and Parsippany offices while providing administrative support to leadership. This role combines office administration, executive support, project coordination, and employee engagement responsibilities. The ideal candidate is highly organized, proactive, and professional, with the ability to manage multiple priorities while helping maintain a productive, welcoming, and employee-focused work environment. CP Engineers has over forty years of experience delivering innovative solutions in site/civil, water/wastewater, municipal, MEP, environmental, and construction management services. They value employees who embody core values of teamwork, recognition, and integrity, and have been recognized as a Best Place to Work.

Requirements

Associate's or Bachelor's degree preferred, or a combination of relevant education and experience
3-5+ years of experience in office administration, executive support, office management, or a related role
Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams
Strong organizational, communication, and time management skills
Ability to manage multiple priorities with exceptional attention to detail
Professional demeanor with strong interpersonal and customer service skills
Ability to handle confidential information with discretion

Nice To Haves

Experience in an engineering, architecture, construction, or professional services environment preferred
Experience with Adobe Acrobat, SharePoint, or Deltek Ajera preferred

Responsibilities

Oversee day-to-day office operations to maintain an organized and professional workplace
Manage office supplies, vendor relationships, facilities coordination, and office logistics
Handle incoming and outgoing mail, deliveries, and shipping
Professionally greet clients, visitors, and vendors while serving as the first point of contact for the office
Answer and direct incoming calls and inquiries
Coordinate calendars, meetings, travel arrangements, and executive scheduling
Prepare, format, and edit reports, presentations, correspondence, and other business documents
Maintain organized electronic and physical filing systems
Support project teams with proposal preparation, document formatting, submission packages, and project documentation
Assist with onboarding and other HR-related administrative activities
Support employee events, recognition programs, team-building activities, and office gatherings
Assist with marketing initiatives, presentations, proposals, and company events
Identify opportunities to improve office processes and efficiency
Maintain confidentiality and professionalism when handling sensitive information