Office Administrator/Executive Assistant
About The Position
CP Engineers is seeking an Office Administrator / Executive Assistant to support daily operations across their Sparta and Parsippany offices, while also providing administrative support to leadership. This role is a blend of office administration, executive support, project coordination, and employee engagement. The ideal candidate will be highly organized, proactive, and professional, capable of managing multiple priorities and contributing to a productive, welcoming, and employee-focused work environment. CP Engineers has over forty years of experience providing innovative solutions in site/civil, water/wastewater, municipal, MEP, environmental, and construction management services. They pride themselves on a collaborative, people-first environment with competitive compensation and benefits, fostering employee satisfaction and career growth.
Requirements
- Associate's or Bachelor's degree preferred, or a combination of relevant education and experience
- 3-5+ years of experience in office administration, executive support, office management, or a related role
- Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams
- Strong organizational, communication, and time management skills
- Ability to manage multiple priorities with exceptional attention to detail
- Professional demeanor with strong interpersonal and customer service skills
- Ability to handle confidential information with discretion
Nice To Haves
- Experience in an engineering, architecture, construction, or professional services environment preferred
- Experience with Adobe Acrobat, SharePoint, or Deltek Ajera preferred
Responsibilities
- Oversee day-to-day office operations to maintain an organized and professional workplace
- Manage office supplies, vendor relationships, facilities coordination, and office logistics
- Handle incoming and outgoing mail, deliveries, and shipping
- Professionally greet clients, visitors, and vendors while serving as the first point of contact for the office
- Answer and direct incoming calls and inquiries
- Coordinate calendars, meetings, travel arrangements, and executive scheduling
- Prepare, format, and edit reports, presentations, correspondence, and other business documents
- Maintain organized electronic and physical filing systems
- Support project teams with proposal preparation, document formatting, submission packages, and project documentation
- Assist with onboarding and other HR-related administrative activities
- Support employee events, recognition programs, team-building activities, and office gatherings
- Assist with marketing initiatives, presentations, proposals, and company events
- Identify opportunities to improve office processes and efficiency
- Maintain confidentiality and professionalism when handling sensitive information
Benefits
- Medical, Dental & Vision coverage
- 401(k) with company match
- Paid Time Off
- Professional development and career growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
