Office Administrator (Accounts Receivable/Payable)
About The Position
Blue Ridge Beverage Company, a family-owned beverage distribution company, is seeking an Office Administrator to support the daily operations of their Salem delivery, sales, and warehouse teams. This role is crucial for managing various administrative tasks throughout the day, from processing payments and orders to checking in drivers and submitting invoicing files. The ideal candidate will maintain professional relationships, demonstrate integrity, and collaborate effectively within a team environment. Flexibility to work nights and early mornings for training and deadlines is also a requirement.
Requirements
- High school diploma or equivalent.
- One year of experience in an administrative setting.
- Exceptional oral, written, and overall communication skills.
- Demonstrated success in setting priorities.
- Exceptional analytic, organization, and problem-solving skills.
- Strong ability to multi-task across diverse projects, issues, and scenarios, with the ability to pivot quickly.
- Strong computer skills, including proficiency in Microsoft Office.
- Demonstrated continuous improvement in areas of responsibility.
- Must be able to pass a pre-employment drug screen that includes THC.
- Standing; walking; sitting; stooping; fine finger and hand manipulation; speaking clearly; hearing to be able to maintain conversation; seeing to be able to read and to drive a vehicle; and lifting, moving, and carrying up to 25 lbs.
Nice To Haves
- Previous demonstrated success in an administrative or purchasing role.
- Accounts payable/accounts receivable experience helpful.
- Experience with Microsoft Dynamics GP (Great Plains) software package.
Responsibilities
- Collect and process customer check payments in the morning.
- Scan checks and prepare the daily bank deposit, ensuring it matches daily totals.
- Process customer and vendor orders, uploading vendor orders into the VIP sales system.
- Identify and report order discrepancies to the sales team for correction.
- Check in drivers at the end of their routes.
- Match customer checks to the amounts entered and verify compliance with ABC license requirements.
- Correct any check entry errors made by drivers.
- Confirm proof of payment (DSD receipts) has been received.
- Close out driver routes and identify any shortages or overages.
- Submit daily invoicing files for payment to numerous vendors.
Benefits
- Comprehensive Medical Insurance, including health, dental, prescription, and vision care.
- Basic Life and AD&D Insurance.
- Short-term and Long-term Disability.
- Flexible Spending Accounts for health care and dependent care.
- 401(k) Retirement Plan with employer contribution.
- Paid time off.
- 3 scheduled paid holidays (New Year’s Day, Thanksgiving, Christmas).
- 3 floating holidays (Memorial Day, July 4th, Labor Day) - may be required to work on these days, with floating time off for later use in lieu of.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
