Office Administrator/Accountant
About The Position
Master Trade Services, Inc. (MTS) was established in 1981 for the purpose of providing trade support to the property management industry. Today, MTS provides a wide range of repair, disaster restoration, and construction service coverage throughout Minnesota, with a concentration in Central and Southern, MN. We are seeking a reliable and detail-oriented full-time Office Administrator/Accountant to support our office operations and financial recordkeeping. The ideal candidate is organized, proactive, and comfortable handling a variety of administrative and accounting tasks in a fast-paced trades environment.
Requirements
- High school diploma or equivalent required.
- Experience with accounting or finance background is preferred.
- Excellent organizational, time-management, and communication skills.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Strong attention to detail and commitment to accuracy.
- Communication skills to effectively work with clients and colleagues.
- Positive attitude and open to feedback necessary for continued growth and development.
- Intellectually curious, self-starter who is not afraid to seek out projects independently.
- Ability to manage multiple activities/projects concurrently and prioritize accordingly.
- Tech savvy – familiar with Microsoft Office Suite, Adobe, digital workload management, and comfortable learning new software programs.
Responsibilities
- Manage all front-office operations, including phone communications, email correspondence, and client/visitor greetings with a high degree of professionalism.
- Develop and maintain organized digital and physical filing systems to ensure efficient information retrieval.
- Coordinate appointments, manage calendars, and support scheduling needs across the organization.
- Provide reliable support for general office operations and contribute to special projects as required.
- Fully understand the ERP system (Quickbooks & Housecall Pro) to be able to assist staff when needed and make any corrections when errors are found.
- Perform accurate data entry and financial recordkeeping using QuickBooks Online and Housecall Pro.
- Prepare and issue client invoices, process payments, and manage accounts receivable follow-up.
- Assist with month-end and year-end financial reporting.
Benefits
- Medical, dental, and vision insurance including HSA and/or FSA
- Competitive PTO and Paid Holidays
- 401k Match
- Employer Paid Basic Life Insurance
- Employer Paid Long-Term Disability
- Voluntary Life, AD&D, and Short-Term Disability insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
